Best AI Meeting Note Taker: 12 Top Tools to Boost Your Productivity

June 25, 2025

Tired of scrambling to take notes during meetings? AI-powered note-taking tools are transforming the way professionals capture, organize, and share meeting insights—so you can focus more on the conversation and less on your keyboard. Here are 12 of the best AI meeting note takers that can help boost your productivity in 2025.

1. Lindy

Best for: Personalized AI meeting assistant

Lindy is an advanced AI agent that doesn’t just take notes—it acts like your executive assistant. It can schedule meetings, send follow-ups, and even summarize conversations in context. Perfect for busy professionals who want an all-in-one AI helper.

Key Features:

Real-time transcription and summaries
Integration with Google Meet, Zoom, and Slack
AI task and email follow-ups

2. Granola

Best for: Lightweight and privacy-friendly notes

Granola is a minimalist AI meeting note taker designed to keep things private and efficient. It works best for people who want fast, structured notes without handing over too much data.

Key Features:

Real-time capture
Local data processing for privacy
Simple and intuitive interface

3. Krisp

Best for: Noise-cancellation with AI transcription

Originally known for its stellar noise cancellation, Krisp now offers AI-powered transcription for online meetings. It's great for professionals working from noisy environments.

Key Features:

Real-time meeting transcription
Audio cleanup and noise removal
Integration with Zoom, Microsoft Teams, and more

4. Apple Notes (with Siri & Audio Transcription)

Best for: Apple ecosystem users

If you're using iOS or macOS, Apple Notes has grown to become a powerful free tool for note-taking, especially when paired with Siri or live audio transcription features.

Key Features:

Voice-to-text notes via Siri
Seamless sync across Apple devices
Easy to organize and share

5. Notion

Best for: Custom workflows and team collaboration

Notion isn’t just a note taker—it’s a productivity suite. With AI features added, it can now transcribe, summarize, and even generate meeting minutes based on conversations or bullet points.

Key Features:

Built-in AI summarization
Collaborative workspace
Templates for meeting notes

6. Google’s Notebook LM

Best for: AI-powered research and meeting summaries

NotebookLM is Google’s experimental AI note-taking tool powered by Gemini. It connects with your documents and meetings to generate intelligent insights and summaries.

Key Features:

Smart summaries and highlights
Citations from source material
Easy integration with Google Docs & Drive

7. Evernote

Best for: Note organization and archiving

Evernote now includes AI tools that enhance its note-taking experience, helping users distill key takeaways from meetings or recorded audio.

Key Features:

Voice note capture
AI-generated meeting summaries
Cross-platform access

8. Reflect

Best for: Thoughtful journaling and personal meetings

Reflect is a beautifully designed tool that combines AI and daily notes. It's ideal for solopreneurs or coaches who reflect on 1-on-1 meetings or internal insights.

Key Features:

AI summarization of thoughts and calls
Markdown-based notes
Syncs with calendar and browser

9. Otter.ai

Best for: Accurate, real-time meeting transcription

Otter.ai is one of the most popular AI note takers on the market. It captures audio in real-time, provides live transcriptions, and generates shareable summaries right after the meeting ends.

Key Features:

Live transcription with speaker ID
Slide capture and automatic highlights
Teams feature for collaboration

10. Fireflies.AI Corp.

Best for: Sales and meeting intelligence

Fireflies records and transcribes meetings, then uses AI to pull out action items and insights. It’s especially helpful for sales teams and customer success reps.

Key Features:

AI-generated action items and task tracking
CRM integrations (like HubSpot and Salesforce)
Email summaries after each call

11. Fathom

Best for: Zoom users wanting instant summaries

Fathom is a free AI tool that integrates directly with Zoom to automatically record, transcribe, and summarize meetings. It’s a great plug-and-play solution.

Key Features:

Instant highlights with a single click
Automatic summary emails
Works directly within Zoom

12. Tl;dv (Too Long; Didn’t View)

Best for: Timestamped summaries and video meetings

Tl;dv helps you create searchable meeting recordings with smart highlights and summaries. It’s perfect for teams that work across time zones or review meetings asynchronously.

Key Features:

Timestamped notes and video tagging
Integration with Google Meet & Zoom
AI-generated key moments

Final Thoughts

Whether you’re in sales, tech, education, or management, AI meeting note takers can be game-changers. Tools like Otter.ai and Fireflies focus on accuracy and team productivity, while others like Lindy and NotebookLM bring futuristic intelligence into your daily workflows.

Pick one that suits your style—and never miss a key point again.

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Country/region

1. Lindy

2. Granola

3. Krisp

4. Apple Notes (with Siri & Audio Transcription)

5. Notion

6. Google’s Notebook LM

7. Evernote

8. Reflect

9. Otter.ai

10. Fireflies.AI Corp.

11. Fathom

12. Tl;dv (Too Long; Didn’t View)

Final Thoughts

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