How to Set Up PostScan Mail for Your Business

The app is what makes PostScan Mail worth using day to day, so setting up notifications correctly right away means you’re not manually checking for new mail every time you think of it. I run Ecommerce Paradise, where I teach high-ticket dropshipping, and a reliable business address is one of the basics worth getting right early.

Here is exactly how to set up PostScan Mail, step by step.

Step	What You’re Doing	Time Required
1	Choose your plan and location	15 minutes
2	Complete Form 1583	15-30 minutes
3	Download the mobile app	5 minutes
4	Set up mail notifications	5 minutes
5	Update your business address across accounts	1-2 hours
6	Configure default mail handling actions	10 minutes

Not sure PostScan Mail is the right fit yet? Read my full PostScan Mail review first →

Step 1: Choose Your Plan and Location

Start with the entry tier around $10 a month unless you expect a high volume of mail, in which case a higher tier avoids overage charges. Pick a location that fits your LLC’s state of formation or personal preference.

Step 2: Complete Form 1583

Like every virtual mailbox provider, PostScan Mail requires a notarized Form 1583 to legally authorize them to receive mail on your behalf. Follow their guided process closely to avoid delays in activation.

Step 3: Download the Mobile App

This is where PostScan Mail actually differentiates itself, so install the app right away rather than only using the desktop dashboard. The mobile experience is the main reason to choose this provider over competitors.

Step 4: Set Up Mail Notifications

Enable push notifications so you’re alerted immediately when new mail arrives and is scanned, rather than manually checking the app periodically. This is especially useful if you’re expecting something time-sensitive like a bank letter.

Step 5: Update Your Business Address Across Accounts

Once active, update your address on LLC formation documents, banking, supplier accounts, and any marketplace listings so mail routes correctly from day one.

Step 6: Configure Default Mail Handling Actions

Set your default preference for incoming mail, scan and view, forward physically, or shred, so you’re not manually choosing an action for every single piece that arrives.

Common Mistakes to Avoid

The most common mistake is not enabling push notifications and missing time-sensitive mail because you forgot to check the app. The second is picking a lower tier than your actual mail volume needs, leading to unexpected overage charges.

Using PostScan Mail Alongside Your Broader Business Setup

A virtual mailbox pairs naturally with proper business formation, since many states accept a virtual address for LLC registration.

Frequently Asked Questions

How long does it take to set up PostScan Mail?
Roughly 30 to 45 minutes for account signup and Form 1583, plus a few minutes to install and configure the mobile app.

Is the mobile app really better than competitors?
Yes, it’s consistently rated as the most polished app experience among virtual mailbox providers in this category.

Should I enable push notifications?
Yes, this is the main advantage of PostScan Mail’s app-first approach, so use it rather than manually checking for mail.

Can I use PostScan Mail for LLC registration?
Many states accept a virtual mailbox address for LLC registration, though requirements vary, so confirm with your specific state.

Does PostScan Mail support check deposit?
Yes, along with package forwarding across major carriers.

Building a location-independent ecommerce business? See how my done-for-you store build service works →

Or grab my free beginner’s guide to see how a business address fits into a complete high-ticket dropshipping system.

Trevor Fenner

Trevor Fenner is an ecommerce entrepreneur and the founder of Ecommerce Paradise, a platform focused on helping entrepreneurs build and scale profitable high-ticket ecommerce and dropshipping businesses. With over a decade of hands-on experience, Trevor specializes in high-ticket dropshipping strategy, niche and product selection, supplier recruiting and onboarding, Google & Bing Shopping ads, ecommerce SEO, and systems-driven automation and scaling. Through Ecommerce Paradise, he provides free education via in-depth guides like How to Start High-Ticket Dropshipping, advanced training through the High-Ticket Dropshipping Masterclass, and fully done-for-you turnkey ecommerce services for entrepreneurs who want a faster, more hands-off path to growth. Trevor is known for emphasizing sustainable, real-world ecommerce models over hype-driven tactics, helping store owners build scalable, sellable, and location-independent brands.