Todoist is a well-known to-do list app, and its free plan is a fair place to start. The pricing page I reviewed lists a free Beginner plan, Pro at $5 a month billed yearly, and Business at $8 per user a month billed yearly. The free plan caps you at 5 personal projects, and that cap is the main reason people look for alternatives. I run my own stores and teach high-ticket dropshipping at Ecommerce Paradise, so I judge these apps by how well they track supplier follow-ups, order steps, and the small jobs that keep a store moving.
Everything below comes from each vendor’s own page as I reviewed it. Where a page does not show a number, I write “not shown” instead of guessing. Prices change often, so confirm them before you sign up. Some links in this article are affiliate links, which means I may earn a commission if you sign up, at no extra cost to you.
A to-do app helps once you have a business to run. If you are still deciding what to sell, start with my guide to what high-ticket dropshipping is before you build lists and recurring tasks.
Todoist Alternatives at a Glance
| Tool | Starting price | Free option | Best for |
|---|---|---|---|
| Any.do | Premium at $4.99 a month billed annually | Free Personal plan | Owners who want reminders and a daily planner |
| TickTick | Not shown | Free sign-up | Owners who want tasks, calendar, and habits in one app |
| Microsoft To Do | Not shown | Free to use | Owners who already use Outlook |
| Trello | Standard at $5 per user a month billed annually | Free plan, 10 boards per Workspace | Owners who think in boards, not lists |
| Asana | Starter at $10.99 per user a month billed annually | Personal plan for 2 users | Small teams that need timelines |
A to-do app is only useful once you have a store to run. If you want a high-ticket store built for you, start here. See the done-for-you store build →
What Todoist Costs and Where It Falls Short
The Todoist page lists three plans. Beginner is $0 and lists 5 personal projects, 3 filter views, task reminders, and up to 5 people per personal project. Custom reminders are not available on Beginner, and neither are Task Assist and Email Assist, though Filter Assist and a limited number of Ramble sessions are included.
Pro is $7 a month billed monthly or $5 a month ($60) billed yearly. It lists 300 personal projects, 150 filter views, custom reminders, all three AI assists, and unlimited Ramble. Business is $10 per user a month billed monthly or $8 per user a month ($96) billed yearly, plus local tax.
Business lists 300 projects per member, up to 1,000 team members and 1,000 guests, up to 500 team projects, and 250 people per team project. Pro has no team workspace. The page shows “Start for free” buttons for Pro and Business, but the trial length and refund terms are not shown.
The main drawback for a small store is the free plan. Five projects and three filters fill up quickly if you keep a project per supplier. Custom reminders also sit behind the paid plan. My task management apps guide compares the wider field.
How to Pick a To-Do App
Start with how you capture tasks. If you add tasks on your phone while you walk between meetings, check how reminders work on each free plan. Todoist’s Beginner plan does not list custom reminders, so test this first.
Next, think about how many lists you keep. A store with several suppliers, a content plan, and a customer follow-up list needs room for more than a handful of projects. Count your lists before you compare limits.
Finally, decide whether anyone else will use it. If a helper will work from the same list, look at sharing and team pricing. Pick the app you will open every morning, because a to-do list you ignore does not help your store.
1. Any.do
Any.do lists a free Personal plan with tasks and lists, reminders, a calendar, a daily planner, and sync across devices. The FAQ says the basic free version includes unlimited tasks, subtasks, and grocery lists. No numeric limits are shown for the free plan.
Premium is $7.99 a month or $4.99 a month billed annually. It adds recurring tasks, WhatsApp reminders, AI features, color tags, and location reminders. Family is $9.99 a month for 4 members or $8.33 a month billed annually.
Teams is $7.99 per member a month or $4.99 per member a month billed annually. It adds a collaborative workspace, unlimited project boards, unlimited team members, 100 or more workflow templates, and admin tools. The FAQ offers a 14-day trial for Teams and says the team will refund a purchase subject to its terms, though the refund window is not shown.
2. TickTick
TickTick describes itself as an all-in-one productivity app that syncs across devices. The page lists to-do lists, calendar views (yearly, monthly, weekly, daily, and agenda), a Pomodoro timer, a habit tracker, and countdowns. It also lists reminders with recurring rules and natural-language date recognition.
Other features listed include filters, keyboard shortcuts, list sharing and task assignment, calendar subscriptions, and more than 40 themes. The page lists AI tools such as voice capture and audio summaries of recordings. It offers a free sign-up and a discount for educators and students.
Premium pricing is mentioned on the page, but the amounts are not shown, and neither are the free plan limits or refund terms. Check the price on the vendor site before you plan around it. TickTick suits owners who want tasks and a calendar in one place.
3. Microsoft To Do
Microsoft To Do says you can use it for free and sync your lists across the web, iOS, Android, and Windows. The page lists My Day, a daily planner that offers suggestions, plus lists such as Work and Groceries. You can break a task into steps.
You can share a list with friends, family, and colleagues, and add due dates and reminders. The page says To Do integrates with Outlook tasks. A To Do-specific price is not shown, and neither are list or task limits or offline behavior.
Microsoft To Do suits owners who already live in Outlook and want a simple list. It does not list team features or project boards on the page I reviewed.
4. Trello
Trello lists a Free plan with up to 10 boards per Workspace, 250 Workspace command runs a month, and 10 MB per file. Standard is $5 per user a month billed annually or $6 monthly. Premium is $10 billed annually or $12.50 monthly.
Standard lists unlimited boards, 1,000 command runs a month, and 250 MB per file. Premium adds Calendar, Timeline, Table, Dashboard, and Map views, plus unlimited command runs. All users can enroll in a free trial of Premium, though the trial length is not shown.
Trello suits owners who think in cards and columns, such as a column for each stage of an order. I compare it with other tools in my Trello alternatives guide.
5. Asana
Asana lists a Personal plan at $0 for 2 users with unlimited tasks and projects and a 100 MB limit per file. Starter is $10.99 per user a month billed annually or $13.49 monthly. Advanced is $24.99 billed annually or $30.49 monthly.
Starter adds timelines, dashboards, unlimited automations, forms, custom fields, and unlimited free guests. Advanced adds portfolios, goals, resource management, approvals and proofing, and time tracking. Enterprise is custom.
The page does not show a free trial. AI requests are limited to 5 per user a month on Starter and Advanced, with prepaid requests at $0.50 each. I list other options in my Asana alternatives guide.
What Each Option Costs Per Year
These totals are my own math from the listed prices, for one person on annual billing where the page shows it. Todoist Pro is $60 a year, or $84 at the monthly rate. Any.do Premium works out to $59.88 a year, or $95.88 at the monthly rate.
Trello Standard works out to $60 a year per user and Premium to $120. Asana Starter works out to $131.88 a year per user. Todoist Business is $96 a year per user. TickTick and Microsoft To Do prices are not shown, so I cannot total them.
Which Tool Fits Which Store Owner
If you work alone, a free plan is usually enough. Any.do Personal, Microsoft To Do, and Trello Free all list a price of zero. Test one for a month before you pay.
If you share tasks with a helper, look at the team plans. Any.do Teams lists unlimited team members at $4.99 per member a month billed annually, and Todoist Business lists a team workspace at $8 per user a month billed yearly. Trello Standard at $5 per user is the lowest board-based option.
If you want timelines and automations, Asana Starter lists both. If you want a calendar and habits alongside tasks, TickTick lists them. Pick the tool you will open each morning.
Using a To-Do App for a High-Ticket Store
High-ticket orders have more steps than low-ticket ones. You may need to confirm stock, get a quote from a supplier, arrange freight, and follow up with the buyer. A task for each step, with a due date, keeps those orders from slipping.
Create a recurring task for the jobs that repeat, such as checking open quotes on Monday. Keep one list for supplier follow-ups and another for content. Review the lists for a few minutes each morning.
If you sell on a hosted platform, a store on Shopify gives you the orders that your tasks refer to. My guide to simple project management tools covers tools for teams that outgrow a list.
Costs to Watch as You Grow
The first cost is limits. Todoist Beginner lists 5 personal projects and 3 filter views, and Trello Free lists 10 boards per Workspace. If you keep a project per supplier, you will hit those caps.
The second cost is seats. Todoist Business, Trello, and Asana all price per user, so adding a helper adds a bill. Any.do Teams is priced per member too, though it lists unlimited team members.
The third cost is AI. Asana lists prepaid AI requests at $0.50 each, and Any.do lists AI features on Premium. Decide whether you need AI before you pay for it.
Features Worth Paying For
Reminders are the first feature to test. Todoist lists custom reminders only on Pro and Business, and Any.do lists WhatsApp reminders and location reminders on Premium. If a missed supplier call costs you a sale, a paid reminder is cheap insurance.
Recurring tasks are the second. Any.do lists recurring tasks on Premium, and TickTick lists recurring rules on its page. A weekly task to check open quotes saves you from remembering it yourself.
Views are the third. Trello lists Calendar and Timeline views on Premium, and Asana lists timelines on Starter. Paying for a view only makes sense if you will look at it each week.
Moving Away From Todoist Safely
Write down your projects, labels, filters, and recurring tasks. The Todoist pricing page does not describe an export tool, so check your account settings for export options. Take screenshots of your main projects so you can rebuild them.
Rebuild one project at a time in the new tool and test a reminder. Check that recurring tasks fire when you expect. Then move the rest of your lists over in small batches.
Keep your Todoist account active for a few weeks until the new app feels reliable. Refund terms are not shown on the page, so check the terms before you cancel a paid plan.
When Todoist Is Still the Right Pick
Todoist still makes sense in many cases. If you already use it and the plan fits your budget, moving costs time. The free Beginner plan lets you test with 5 projects before you pay.
Pro lists 300 projects, 150 filter views, and custom reminders for $60 a year, which is a low price for a solo owner. If you need those limits and nothing more, there is no rush to leave. Match the tool to how you actually work.
Hiring Help to Run Your Task Lists
Task work is easy to hand off once you write down the steps. A virtual assistant from OnlineJobs.ph can chase suppliers, update tasks, and keep your order list current from a written guide. Include screenshots so they know what each label means.
For a logo or a custom template, a freelancer on Fiverr can deliver a one-off job. A branded email address through Google Workspace helps your replies look trustworthy when you write to suppliers.
Common Mistakes With To-Do Apps
The first mistake is building a complex setup for a small store. Start with one list and add structure only when you need it. The second mistake is skipping due dates, which turns a list into a pile of wishes.
The third mistake is organizing tasks before your business is set up. If you have not formed your company, read my guide to business formation for high-ticket dropshipping. To file an LLC quickly, Bizee is one option I recommend.
The fourth mistake is planning tasks before you have a niche. Pick one from my high-ticket niches list first. My guide to finding suppliers for high-ticket dropshipping covers the sourcing side.
Frequently Asked Questions
What is the best Todoist alternative?
It depends on how you work. Any.do lists a free plan with reminders and a daily planner, Trello suits board-style thinking, and TickTick lists tasks, a calendar, and habits together. Compare the limits you need before you decide.
How much does Todoist cost?
The page I reviewed lists a free Beginner plan, Pro at $7 a month or $5 a month billed yearly ($60), and Business at $10 per user a month or $8 per user a month billed yearly ($96).
Which Todoist alternative is free?
Any.do lists a free Personal plan, Microsoft To Do says you can use it for free, and Trello and Asana list free plans. Asana’s Personal plan covers 2 users.
Do I need a to-do app for a small store?
Not always. A solo owner can start with a free plan and one list. A to-do app becomes more useful once you have helpers, suppliers, and several orders in progress at once.
Can I move my tasks to another app?
You can usually rebuild them. Check for an export option, rebuild one project at a time, and test your reminders before you stop using the old app.
Final Verdict on Todoist Alternatives
Any.do is the best pick for owners who want a free plan with reminders and a planner, TickTick fits owners who want tasks, a calendar, and habits in one app, Microsoft To Do suits people who live in Outlook, Trello suits owners who think in boards, and Asana suits small teams that need timelines. Todoist is still worth a look if the Pro limits fit your routine and the $60 a year works for you.
Start with the free plan that matches how you work, confirm any paid price on the vendor page, and set up your order and supplier lists first. Then spend your attention on the store itself, because a tidy list only helps once buyers trust what you sell.
Want a high-ticket store ready for your task lists? Let my team build it for you. Get your store built →
Prefer to learn the model yourself? Start with my free mini course, or go deeper in the masterclass and coaching. Free mini course → Masterclass → Coaching →
Related Articles
If you found this useful, these guides go deeper on related topics:
- Best Task Management Apps (2026): 9 Picks Compared by Price and Fit for Store Owners
- Best Simple Project Management Tools for Small Teams in 2026
- Trello Alternatives: 5 Task Management Tools Compared for Store Owners (2026)
- Best Asana Alternatives in 2026: 4 Project Management Tools Compared by Price, Free Plans and Fit
- monday.com Alternatives: 5 Project Management Tools Compared for Store Owners (2026)
Trevor Fenner is an ecommerce entrepreneur and world traveler from Seattle, Washington, and the founder of Ecommerce Paradise, a platform focused on helping entrepreneurs build and scale profitable high-ticket ecommerce and dropshipping businesses. With over a decade of hands-on experience, Trevor specializes in high-ticket dropshipping strategy, niche and product selection, supplier recruiting and onboarding, Google & Bing Shopping ads, ecommerce SEO, and systems-driven automation and scaling. Through Ecommerce Paradise, he provides free education via in-depth guides like How to Start High-Ticket Dropshipping, advanced training through the High-Ticket Dropshipping Masterclass, and fully done-for-you turnkey ecommerce services for entrepreneurs who want a faster, more hands-off path to growth. Trevor is known for emphasizing sustainable, real-world ecommerce models over hype-driven tactics, helping store owners build scalable, sellable, and location-independent brands.
He maintains homes in Seattle and Bali, spends most of the year overseas, and usually returns to Seattle for about a month each summer.
